Survey Coordinator Toolkit

Welcome! We are so excited to be partnering together to radically improve student outcomes.

Each school should have at least one champion for the survey administration process. At Panorama, we often call this person the survey coordinator, because they oversee the process of ensuring that everyone is able to take their surveys. This includes sharing resources with educators and family members, and managing the communication process. This Survey Coordinator Toolkit is a central hub full of resources to help to support you throughout the survey administration process.

Though your role as a survey coordinator may shift depending on which type of survey(s) your school is administering, we recommend that you watch our training videos below to get a grasp on what to expect before, during, and after your survey window. Your team here at Panorama may also provide additional resources specific to your school or district, if necessary.

Join a live community workshop to learn how to coordinate your survey administration!

If you are championing the survey administration process at your school, we would love to support you in that process! We will walk through to help you ensure everyone is able to take their surveys especially when many students are learning in a distance or hybrid classroom environment.

We can't wait to meet you at our community workshop to share what you can expect before, during, and after the survey window! You can register here or watch a recording of a previous session here.

Introduction

All survey coordinators should watch this first video to get a general understanding of what to expect before, during, and after each survey window, regardless of which part of your school community you are surveying.




Student Surveys

All survey coordinators should watch this first video to get a general understanding of what to expect before, during, and after each survey window, regardless of which part of your school community you are surveying.

Resources for Supporting Survey Administration

Below you'll find the resources mentioned in this video. Most of the resources are downloadable, customizable, and easily sharable with your school community.

Resources to Support Survey-Taking Remotely

Below you will find resources specifically for those who are administering the student survey virtually. Resources for virtual proctoring can be customized to include the specifics of how students will complete their survey. 

Watch our live survey coordinator training here to learn how to prepare for upcoming surveys. 

Review the presentation slides here.

Consider a virtual proctoring process like the following:

  • A. Whole Group Proctoring: During a designated instructional period, administer the surveys to students through virtual classroom.
    • Proctor Instructions (Distance/Hybrid Learning) - One Survey [ English ]
    • Proctor Instructions (Distance/Hybrid Learning) - Two Surveys [ English ]
    • Accessibility Resources (including Mini-Vocabulary Lesson and Text-to-Speech Instructions)
  • B. Assign Survey as Homework: For students who did not complete the survey during the whole group time, you can share the survey link, access code and self-guided instruction videos for them to complete as a homework assignment. 
  • C. Support Make-up Survey Windows: If you notice any students who still have an outstanding survey, provide additional space and time for them to complete the survey before the end of the survey window. 

If you have any questions at all, please reach out to the Panorama team at support@panoramaed.com.

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