Viewing Previous Years' Data in Student Success

Once you’ve been using Student Success for multiple years, you’ll see a dropdown on specific pages that allows you to toggle back to previous school years.

Screenshot of District Dashboard with School Year Dropdown Selected

On the District, School, and Students Dashboards, when you switch to viewing data from a previous year you’ll see a snapshot of the data from the end of that school year. 

Note: Switching to previous years’ data can be helpful as you’re getting to know students and understanding what school was like for them the year before. For example, if you are viewing a specific course section or group, you could switch to last year’s data to see their academic, attendance, behavior, and SEL data from that year. When you view previous years' data, you will only see data for students to whom you currently have access. This means you may see fewer students than expected, especially if you are an educator with access to only students in your course sections. 

On the Students Dashboard, you will be able to toggle previous years and see data for students who were enrolled in a different school at that time, even if they are currently enrolled at your school. Continue reading to learn more about visiting a specific student's profile to see all of their available data from past years and schools.

When you’re looking at data from a previous year, you will be able to use the filters from that year to see specific students who met the criteria based on their end-of-year data. For example, if you wanted to find students to check in with based on previous intensive supports, you could navigate to a previous year, filter to students who received a Tier 3 intervention, and create a static group of these students. This might support you in making informed decisions about how to support students based on interventions they’ve received in the past.

Students Roster View

Your Student Roster view will include all current active students, with the option to review past years’ data for all of your current students, including those who were in a different school . You are able to review historical data for students who transferred from different schools throughout the year or have transitioned from elementary to middle school, or middle to high school. To view historical data, you can select the previous year in the dropdown on the top right of the page (Figure 2.). Then, use any filters in the left panel to narrow students based on their indicator data, assessments, and/or interventions from the selected year.

(Figure 2.).

Individual Student Profiles

On individual student profile pages, you can toggle to a previous year to see interventions, support notes, and other data tied to that school year. The Student Profile also allows you to view student data from previous schools the student attended. 

If a student was at a different school before, you will see that reflected in the school year dropdown. Students who are dual enrolled will have data pulled in for both their schools if their student ID is tied to both schools. Students who have graduated or left the district will not appear.

The information from previous years is static; you will not be able to add or edit support notes or interventions, and the demographics at the top of the page will reflect the school year you have selected. All documents that are uploaded to a student’s profile will remain on their profile throughout a student’s entire time within a district, and will not disappear when a student transitions to a new school within the district.

What Data Following Students?

The following is the data that follows students across schools: 

Assessments - Historical assessment data can be viewed on your student roster page and subject area pages. Panorama will show the full history of students’ assessments including assessments that students took at their previous schools. This data will be available in the assessment dropdown on subject area pages and in the assessment filters (Figure 3.). This data will be available in the assessment dropdown on subject area pages and in the assessment filters. The full history of a student’s assessments will continue to be available on the student’s profile.

(Figure 3.)

Documents - All documents added to a student’s profile will remain on their profile no matter what school they move to within the district (Figure 4.)

(Figure 4.)

Student Profile School and Year Dropdown - The School Year dropdown displays all years available for that student in Panorama. For any previous school, the year will be accompanied by the past school name. In cases where the student has moved school mid-year, the school year will be listed twice in the dropdown, as well as the name of the previous school.

Enrollment - Data will only appear for students who are actively enrolled at the district - once a student graduates, their data will no longer appear in Student Success.

Interventions -  You are able to identify all current students who had intervention plans in previous school years. You can use filters for reviewing historical intervention data by selecting the year you wish to review in the dropdown at  the top right of the page. Then, expanding the intervention filters on the left panel and selecting either “In progress” and/or “Completed” plans to see all students with intervention plans from the selected year (Figure 5.). 

(Figure 5.)

You will see a list of all of your students based on the intervention plan filters applied in the selected year. You can get a quick preview of each plan's status by hovering over the intervention plan flag next to the students name in your roster (Figure 6.).

(Figure 6.)

Need Help?

If you have questions about the data you see in Student Success, please reach out to our Support team at support@panoramaed.com