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LCAP Progress Monitoring with Panorama: Annual Planning

  • Updated

While Local Control and Accountability Plan (LCAP) submissions are due in the late spring, the opportunities and benefits of engaging communities and staff around district priorities and progress can happen throughout the year.

A Year with Panorama

Use the below timeline to align administrators and community members around opportunities to reflect and improve throughout the year and to hit important deadlines. Consider dates and activities that are vital to your district’s LCAP and to your data inquiry cycle and priorities.

August Start your conversations about annual planning by discussing last year’s stakeholder feedback data with your leadership. Use this Data Exploration Guide to review your feedback data. Determine next steps for taking action on goals based on student, family, and educator feedback and for sharing data with school communities.
September Set aside time for teachers and teaching teams to dig into perception data from last year’s student surveys to set individual and learning community goals around improving student engagement, sense of belonging, school climate and safety. Share the ladder of inference mental framework to help center student voice throughout the data inquiry process. With your team, use Part 1 and Part 2 of the Data Exploration Guide to review their student survey results.
October  Convene groups of staff and teachers to discuss school site plan priorities and consider how action steps for School Plans for Student Achievement (SPSAs) will align to district LCAP. Bring perception data and reflections from last spring to orient the conversations around key focus areas. Panorama is here to support, you can learn more about professional development opportunities with our Teaching & Learning team.
November Use stakeholder feedback to create school site plans. Communicate with parent groups, site councils, teachers, and staff about final school site plans.
December Take this month to monitor the beginning stages of action steps — are your schools and leadership team making progress toward your goals? Prepare for parent outreach activities related to the actions from the Plan, reflecting on priorities when you drafted the last Plan. Start to consider how to get new activities and priorities into the next submission for the LCAP.
January Prepare for survey administration by communicating with staff and families about the upcoming survey. Review this survey coordinator toolkit to prepare teachers and staff to support and participate in the survey administration process. Share proctor resources as well as resources to support student's survey-taking experience. Asking parents and staff to participate in the survey and letting them know about survey-taking logistics can lay the groundwork for robust survey response rates.
February Collect stakeholder feedback through student, teacher, staff, and family surveys. For more information on Panorama’s free, open-source survey instruments, please visit https://www.panoramaed.com/resources. Review the LCAP survey user guide for more guidance on selecting survey content.
March Receive results from stakeholder surveys and plan to share results with the board of education, staff, and the community. With your team, use Part 1 and Part 2 of the Data Exploration Guide to review results. Explore this Panorama Academy page for more data inquiry worksheets that you and your team can use as you dive into the data. Host community forums to engage families and community members to discuss priorities for the district. Prepare the first draft of the LCAP revision, incorporating this year’s perception data.
April Use perception data to present an update on progress toward LCAP goals to the board of education.
May Share perception data from surveys with teachers and families and reflect on the data. Use Part 3 and Part 4 of the Data Exploration Guide to help teachers reflect on strategies for improvement and to make action plans for concrete next steps. District and school leadership will reflect on data in preparation for using perception data at the summer retreat in August.
June Submit revised LCAP by submission date.
July  You’ve used data from stakeholder surveys to grow as individuals and as organizations in order to better serve students. It’s time to rest and rejuvenate in preparation for next year.

Look for approval letters from the county!


Resources to Share


Explore Success Stories from our California Partners

  • Read how San Francisco Unified engages in continuous improvement each year with Panorama climate and SEL data. Dr. Ritu Khanna, Chief of SFUSD’s Research, Planning, and Assessment Department shares "The data that we gather—which we always disaggregate to compare results for different groups of students, staff, and families—is primarily for the purpose of continuous improvement. The data is always meant to be a flashlight, never a hammer."
  • Learn more about how La Cañada Unified School District improved visibility within their community, and read our blog post on the best time of day to send surveys.
  • Review this blog post to find out how Desert Sands Unified School District (CA) created a quick video to increase awareness of their Panorama surveys and encourage the district community to share their voices. With this three-minute video, educators share why they value their Panorama survey data and how they use it to drive strategic planning and student supports. 


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