In this page you will find resources about how to administer and proctor your student surveys.
Why is my role as a proctor important?
As a proctor, your role is to set the tone for students who are about to take their survey. It’s important for students to know how valuable their voice is, and following best practices as a proctor will ensure quality feedback.
How should I proctor to ensure the best results?
- Encourage students to take the survey seriously by letting them know how their feedback will be used.
- Make sure all students are prepared to do work or read quietly after they have completed their surveys.
- Collect all the necessary items for surveys ahead of time. Ensure that all students have access to a device to take the survey on, and a list of online access codes.
- Review collection protocols to best protect the confidentiality of student responses.
- Encourage survey coordinators to join a live community workshop and learn about best practices for survey administration.
- Provide feedback to survey coordinators about best practices for survey administration.
- If you are planning on reading survey questions aloud to students, you may want to request a copy of the survey from your school or district's survey coordinator.
Resources for Proctoring a Survey
Many of our resources for proctoring a student survey are available in English and Spanish, to ensure that all students are able to give accurate feedback on their school experiences.
For younger students: consider using our vocabulary mini lesson [English | Spanish-English] to ensure that they understand the words that are used in the survey. You can download a copy of this slide deck and remove any terms that your students may already know.
We also created a variety of new mini-lessons to support learners. These mini-lessons are currently only available in English, but we hope to translate these into multiple languages in the near future. Once you click on the link, you will be prompted to make a link of the presentation - you are welcome to customize the lesson to suit your students’ needs.
Grades 3-5 Version
Grades 6-12 Version
SEL: Skills and Competency
SEL: Supports and Environment
Scales about the Classroom & Teaching
Scales about the School
* Our team is working towards adding translations for other languages over this year.
For Educators: Download our customizable Proctor Guides below and use them to proctor surveys in your classroom. If you need additional materials that teachers can use during survey administration in their classroom, you can download the customizable Proctor Slides:
Learn more about the importance of student voice and download resources to talk about student voice with elementary and secondary students.
Post-Survey Administration Activity Ideas
If you are looking to engage students in explicit instruction related to specific topics on their survey, this article includes a set of recommended Playbook strategies aligned with several of Panorama’s most popular survey topics. These strategies are designed to be simple to implement and engaging for students.
Proctor Instructions & Scripts
- Proctor Instructions (Classroom Learning)
- Proctor Instructions (Distance/Hybrid Learning)
- Proctor Instructions - Student About Course Section - One Survey [English]
- Proctor Step-by-Step Slides for Student Survey-Taking
- One Survey [ English | Spanish-English ]
- Two Surveys [ English | Spanish-English ]
- IMPORTANT: Students most often use their student ID as their access code. The survey-taking site is surveys.panoramaed.com/[youruniqueclientURL]. If you are unsure of your client URL, please contact us at email@example.com.
At-Home Survey Taking Resources
If you are supporting students who will be taking their surveys at home, you can make a copy of, customize, and share the following resources:
- For families supporting students:
- Family Proctor Guide - Make a copy and customize this guide for families to use as they support students in taking their survey.
- Video: Introduction to Panorama Surveys - An introduction to Panorama Surveys
- At-Home SEL Survey Toolkits [SEL | Equity & Inclusion] - Make a copy and customize this toolkit to share with families more about surveys and what to expect with at-home survey taking.
- For students: