Proctoring a Student Survey

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As a proctor, your role is to set the tone for students who are about to take their survey. It’s important for students to know how valuable their voice is, and following best practices as a proctor will ensure quality feedback. On this page, you will find resources about how to best administer and proctor your student surveys. 



As a best practice, please complete the survey set-up process 2 to 3 weeks prior to your intended launch date! This will give our technical teams time to troubleshoot any issues that may arise. 

How should I proctor to ensure the best results?

  • Encourage students to take the survey seriously by letting them know how their feedback will be used.
  • Make sure all students are prepared to do work or read quietly after they have completed their surveys.
  • Collect all the necessary items for surveys ahead of time. Ensure that all students have access to a device to take the survey on, and a list of online access codes.
  • Review collection protocols to best protect the confidentiality of student responses.
  • Encourage survey coordinators to join a live community workshop and learn about best practices for survey administration.
  • Provide feedback to survey coordinators about best practices for survey administration.
  • If you are planning on reading survey questions aloud to students, you may want to request a copy of the survey from your school or district's survey coordinator.

Resources for Proctoring a Survey

For students:

Consider using our vocabulary mini-lesson [Spanish-English] to ensure that they understand the words that are used in the survey. Once you click on the link, you will be prompted to make a copy of the presentation - you are welcome to customize the lesson to suit your students’ needs. If there are certain words or phrases that your students are already familiar with, feel free to remove them from your teaching materials.




Survey Instrument

Grades 3-5 Version

Grades 6-12 Version

Student: Skills and Competency



Student: Supports and Environment



Scales about the Classroom & Teaching



Scales about the School



Student: Well-Being



 *Many of our resources for proctoring a student survey are available in English and Spanish, to make sure all student experiences are captured. Our team is working towards adding translations for mini lessons in other languages over the next year.

For Educators:

Download our customizable Proctor Guides to proctor surveys in your classroom. Download our customizable Proctor Guides to proctor surveys in your classroom. If teachers need additional materials to use while proctoring in their classrooms, download the customizable Proctor Slides. You can find and download our Proctor Guides and Slides below:

Proctor Guides and Slides 

  • Proctor Instructions (Classroom Learning)
  • Proctor Instructions (Distance/Hybrid Learning)
  • Proctor Instructions - Student About Course Section - One Survey [English]
  • Proctor Step-by-Step Slides for Student Survey-Taking
  • IMPORTANT: Students most often use their student ID as their access code. The survey-taking site is[yourclientURL]. If you are unsure of your client URL, please contact us at

At-Home Survey Taking Resources

If you are supporting students who will be taking their surveys at home you can make a copy of, customize, and share the following resources:

Take Action

Learn more about the importance of student voice!  Download resources to facilitate discussions and empower student voices with elementary and secondary students. 

Post-Survey Administration Activity Ideas

If you are looking to engage students in explicit instruction related to specific topics on their survey, this article includes a set of recommended Playbook strategies aligned with several of Panorama’s most popular survey topics. 

Feedback Surveys

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